Project & Office Administrator

We need an organised, professional administrator with fantastic communication skills to join our very busy Head Office team. You will hit the ground running in a busy role supporting multiple areas of the business as we head towards our peak season.

At Mar-Key Group, you’re more than just a number on the payroll! You’ll become part of our amazing team which enables us to deliver fantastic projects. Mar-Key Group designs, manufactures and builds structures for big events and well known commercial clients throughout the UK. On the events side of our business, our installs range from multi-deck hospitality suites for Royal Ascot, to covered space at huge sporting events like The Open and Goodwood Festival of Speed, to graduation structures at some of the country’s top universities. On the Structure Solutions side of the business, we’ve installed everything from temporary changing rooms for Saracens RFC to pop up supermarkets for Budgens and extra warehouses for Tesco at stores all around the country. Sound like something you want to be part of? Keep reading….

Want to know more?

01202 577 111

Job Description

Primary Function

  • Assisting with administration for projects, including getting supplier quotes, raising purchase orders etc
  • Assisting project management team with producing quotations and completing their job budgets
  • Liaising with CAD to draw up plans
  • Assist with creating site packs for each project
  • Raising and sending of contractual documents (booking confirmations etc.)
  • Ensuring booking confirmations are signed
  • Assisting PM’s when onsite recording any sales or site related job spend
  • Operate within the approved company processes at all times

Office Support

  • Support the office with any administration requirements
  • Assist in answering phone calls and directing appropriately
  • Preparing documents as required
  • Undergo any reasonable duties required to support management
  • Be responsible for managing all stationery and office requirements
  • Main an accurate and orderly company online filing system
  • Reconciling sub-contractor invoices against purchase orders


  • Raising and sending sales invoices
  • Monitoring of over-due invoices
  • Chasing over-due invoices
  • Allocating spend against projects to populate job margin actuals
  • Managing invoice queries against purchase orders
  • Apportion over-head spend (transport, labour, accommodation etc.) against projects
  • Reconcile company credit card or store card spend against projects
  • Ensure invoices are paid prior to goods being released

Monday – Friday

9am – 5pm

Salary Range



Head Office in Bournemouth/Christchurch


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Want to apply or know more?

01202 577 111